This Privacy Statement applies to the processing of personal data provided by sponsors, donors, benefactors, volunteers, action starters, participants, and relations (hereinafter: Personal Data), as well as data obtained from visits to and the use of the website Universiteit Leiden.
Universiteit Leiden is the owner of this website and of the data obtained through this website. Universiteit Leiden shall determine the purposes for which the data are processed. Universiteit Leiden is the 'Controller' within the meaning of the General Data Protection Regulation (GDPR). This website was made with Kentaa, a product of Kentaa B.V. Kentaa is a 'Processor' within the meaning of the GDPR. Kentaa must take adequate technical and organizational security measures to protect your Personal Data. This obligation has explicitly been included in a Data Processing Agreement between Universiteit Leiden and Kentaa.
Through the website Universiteit Leiden, Universiteit Leiden processes (personal) data for the following purposes:
Universiteit Leiden collects (and therefore processes) personal data through different forms on this website. When you sign up for participation in an event, or start or sponsor an action, become a donor, or make a donation, Universiteit Leiden may ask you for your personal data. Universiteit Leiden also does that if you sign up for receiving (email) newsletters, request information, ask information about activities, ask a question, or respond to the website. Sometimes, Universiteit Leiden may validate personal data or combine them with information from external sources. This is how Universiteit Leiden keeps its database up to date.
If it turns out that any person who leaves their personal data on the website Universiteit Leiden, for any reason, is under 16, Universiteit Leiden shall verify if these data were provided with a parent's or guardian's consent, as far as possible with the technical means available. If such consent is missing, Universiteit Leiden shall not process the personal data.
Universiteit Leiden has taken appropriate physical, techniccal, and organisational measures for the protection of your personal data. Through its processor Kentaa, Universiteit Leiden uses a secure server that can only be accessed by authorised persons. Any data you upload to online forms, is sent with encryption. Data of participants, action starters, sponsors, donors, relations, volunteers, friends, and other interested parties are stored on secure systems.
We shall not store your data for any longer than is necessary to achieve the objectives referred to in this Privacy Statement.
For realising and processing sponsoring, support payments, gifts, donations, and crowdfunding, Universiteit Leiden,, through its processor Kentaa, uses the services of Buckaroo B.V.. Buckaroo B.V. processes the payments between the donation platform and your bank or creditcard provider. This way, Buckaroo B.V. has access to your payment data. Universiteit Leiden or Kentaa, respectively, made a processing agreement with Buckaroo B.V., under which Buckaroo B.V. is obliged to take appropriate technical and organisational measures for the protection of your personal data.
In case you make a donation or a sponsor gift, or participate in a crowdfunding action (e.g. a once-only donation or contribution to a crowdfunding project or other action), the action starter/participant you sponsor or the project manager of the crowdfunding action you made a donation to, has access to your contact details and your donation. In that case, your data shall be used only to inform the action starter, participant, or project manager, to sent you a thank-you note, or to keep you informed about a campaign or action. Your data shall not be shared with third parties. You may object to the processing of your data by Universiteit Leiden. The provisions are fully applicable to this processing of your personal data.
Universiteit Leiden and any processors hired by Universiteit Leiden shall respect your rights under the GDPR. You can always access the data processed by Universiteit Leiden and have them altered or erased, free of charge. If you have a log-in account for this website, the dashboard will give you an overview of your personal data stored for the use of this website once you are logged in. Through the dashboard, you can request we erase these data. If you do not have a log-in account, you can contact us to obtain access, or have the data altered or erased.
If wished, you can also receive your data in a machine-readable format (through a link you can use to download those data), for example to send them to another organisation. You can also object to receiving specific information about the service that Universiteit Leiden sends you by email, telephone, mail, and/or SMS. To request a copy of your data or to object to the processing of your personal data, please contact Universiteit Leiden via the following email address: email@example.com. Any other questions you might have with regard to the processing of your personal data may also be sent to the aforementioned email address.
If you request Universiteit Leiden to erase your personal data from its database, Universiteit Leiden shall respond to your request proportionally. In some cases, your request for the erasure of your personal data may not be granted fully, for example, because the Dutch Tax Authority requires that agreements be kept for 7 years. Even is you ask Universiteit Leiden to stop contacting you for marketing purposes, Universiteit Leiden will have to remember your name to be able to exclude you from future campaigns. If your request for erasure of your personal data cannot be granted, partially or completely, Universiteit Leiden shall inform you about the reason for this.
If you have signed up for a digital newsletter or updates by email, each email contains a link through which you can opt out.
Universiteit Leiden will gladly help you if you have any complaint about the way Universiteit Leiden processes your personal data. Under the privacy legislation, you have the right to lodge a complaint about the way Universiteit Leiden processes your personal data with the Data Protection Authority. Please contact the Data Protection Authority if you wish to do so (for more information, please refer to: www.autoriteitpersoonsgegevens.nl).
This Privacy Statement was originally drawn up in the Dutch language. It has been translated into the English and French language. In case of conflict between the French or English version of this Privacy Statement and the Dutch version, the Dutch version shall prevail. All terms used in this Privacy Statement shall be understood to be Dutch legal terms, and shall be interpreted in accordance with the GDPR.
If you have any questions regarding our Privacy Statement, please contact us via: firstname.lastname@example.org.
Universiteit Leiden reserves the right to change this Privacy Statement. We recommend that you check this Privacy Statement for changes regularly to stay informed.
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